PRESENT

John Curtis	ERSA Vice Chairman/ Brentwood Park + Snow Club	Kevin Driscoll	Hemel
Hilary Whipp	ERSA Treasurer/Bassingbourn	Dermot Flahive	Hemel
Piet van Kempen	ERSA ROTP/Bassingborn	Thomas Paxton	Hemel
Steven Lambert	ERSA ROTP/Hemel	Ros Humphrey	ERSA Secretary

APOLOGIES

Jeremy Ayling	ERSA Chairman/Vikings	Stuart Gregory	Vikings
Nikki Thomas Jackson	Bassingbourn	Cheryl Eyre	Snow Club
Judith Wright	Xscape

1.28.11	MINUTES OF LAST MEETING	RH
11.03.03	The Minutes of the last meeting were approved and signed by the Vice-Chairman. The minutes can be read on the ERSA website	JC
2.28.11	UPDATE on Snowsport England’s ROTP	PVK
	Suggested race meetings for 2004: 5 Grand Prix (of which 2 are in ERSA at Norwich and Hemel), 10 Club National Races (of which 2 are in ERSA at Norwich and Hemel) as well as some unseeded snow races at the various indoor ski slopes. A complete race calendar will be circulated as soon as the venues are fixed. It looks like that there will be no Regional Team Dual Slalom event again. JC to write to ROTP (Alan West) suggesting that a 1 run, seeded race is introduced again at the Team Dual Slalom event to attract more interest. (ERSA views sent by SL on behalf of JC and ERSA committee See Details)	JC
3.28.11	UPDATE on Snowsport England’s ARC	SL
	The minutes of the ARC meeting, 19 Oct 2003. Click for details.
	Please note: The renewal papers sent out to all ESC member clubs include a statement about child welfare - criminal records checks and that it will be a condition of ESC membership for 2005 that clubs have a Child Protection Policy and Officer, who has been CRB checked.
4.28.11	UPDATE on TD Forum and BARSC (Details)		RH
	From this winter onwards, children will be seeded against children and juniors against juniors only. If, in a small club race, there are not enough racers in one of the age group categories for it to be seeded, our National Seeder will apply a formula to make sure seeding is fair.
	The newest FIS precisions can be downloaded from the FIS website or www.britski.org.uk. TDs pointed out that the ski equipments rules will apply for any seeded indoor snow slopes races. (Details)
	Any Race Organisers who work on snow and all *Coaches* who train racers on snow are invited to the next TD Forum in Cambridge on Saturday, 13 November 2004.
	BARSC Championships 2005 will be held between 03 – 07 January 2005; venue to be announced. Clubs and especially race trainers are asked for suggestions on new race formats which could become a part of future BARSC Championships. Please e-mail your ideas to ros.humphrey@ntlworld.com before 10 Feb 2004 so Ros can make sure your ideas get to the right people at the next BARSC meeting.
	On 17 November 2003 the Snowsport GB Congress took place. Several topics were raised especially that BARSC asked for clarification on changes to selection criteria and the future of the British Children’s Team. If you are interested, please read the chairman’s report on the Snowsport GB website.
5.28.11	New ERSA TIMING BOARD		SL
	The new timing board was used for first the time at the ERSA Championships 2003 and is now stored with the timing equipment at SL. Cost for the timing board: Euros 2900.00. Yearly insurance for all the timing equipment and radios: £ 537.00
6.28.11	TREASURER’S REPORT		HW
In/Exp Acc Balance Click details	HW circulated the income & expenditure account as well as the balance sheet up to 30 September 2003 (both are attached to the minutes). As ERSA’s account is in a healthy state, the committee will allocate funds to get 4 more radios.		PVK
	JA to look into getting high visibility vests for race officials		JA
	All Clubs in our Region are asked to submit their idea on how ERSA should spend its money so it would benefit as many of its members as possible. Your suggestions must reach the secretary before 20 February 2004 – Ros.Humphrey@ntlworld.com. Should it be Coach education – so the Coaches can update their knowledge and thus all racers/skiers can benefit. Or should we run the ERSA Team Dual Slalom at a loss – this would help all those taking part in the ERSA team dual slalom event. What about running a race officials course at no cost to those participating? Should it be a Course Setters Course, organized via Snowsport GB? Should we have proper fitness trials (with a professional trainer present) for our young racers? At the next Committee meeting, the budget for 2004 will be set. We are looking forward to your proposals.		ALL CLUBS
7.28.11	ERSA ROTP matters		PVK
	A meeting of all involved with the ERSA Squad, Squad Training, Fitness and ERSA’s own ROTP will take place on Sunday, 4 January 2004 at Hemel Ski Centre; starting time 10.30h. It is hoped that at the meeting a clear strategy for 2004 will be laid down.		SL
	The yearly Club Race Managers meeting is planned for Sunday 8 February 2004, venue: Arrington Arms, Bassingbourn; the meeting will start at 10.00h. Please make sure, your Club is represented.		SL
	The idea to run scratch teams at the ERSA Summer League Events will be discussed at the Race Managers meeting. Clubs are asked to put their thinking hat on to make sure, their representative at the meeting can put over the Club’s wishes. 2 additional officials will be needed to oversee the scratch team event.		ALL CLUBS
	PVK will ask Daphne to continue looking after ERSA’s Trophies. PVK reported that as per 2003 a full set of trophies were presented at both the Final Summer League Event and at the ERSA Championships.		PVK
	Another agenda item of the Race Managers meeting will be the fact that ERSA needs Media Representative to get its activities more into the public eye. Could the various Clubs please put one person forward?		ALL CLUBS
	Snowzone Races
8.28.11	ERSA Summer Camp 2004		RH
	The 2004 Summer Camp will be organized between the 31 July – 7 August 2004 again in Hintertux. A qualified Head Coach will have to be appointed.
9.28.11	ERSA Criminal Records Rep
	Snowsport England is up and running with the Disclosure Programme. However a network of counter-signatories is still looked for so that everyone does not need to come into the office, or Andrew Jolly does not need to come out to the various Clubs (chargeable). Disclosure Cost charged by Snowsport GB: members of Snowsport England - volunteers - CRB fee zero plus £5 admin fee - non-volunteers - CRB fee of £29 plus £11 admin fee non-members of ESC - volunteers - CRB fee zero plus £58.75 (incl. VAT) admin fee non-volunteers - CRB fee of £29 plus £58.75 (incl. VAT) admin fee Attendance fee depends upon where when and how long and whether member or not (we have just charged one non-member £50 + VAT per hour for a Sunday!). PVK volunteered to be one of the Criminal Records Representative. However, more are needed. As all Clubs will have to be vetted to be registered with governing body, therefore, at least one more criminal records representative will be needed.		ALL CLUBS
10.28.11	NEXT MEETING
	pre-summer season, budget meeting: 24 March 2004 – venue: Arrington Arms, Bassingbourn
	All participants are asked to look at the 2003 Budget meeting