ERSA AGM

SUNDAY, 1^st SEPTEMBER 2002

SUFFOLK SKI CENTRE

Minutes

The AGM was held at lunch time during the ERSA Summer League Race at Suffolk Ski Centre,

between the Open Age group Slalom and the Team Events.

Present:         

Apologies received:

The Chairman welcomed all present. He mentioned that within AOB issues like the wearing of helmets and FIS rules on ski equipment will be discussed.

Note: Since meeting ESC have reviewed their equipment policy. Click for details.

Approval of Minutes (Click for Minutes 2001)

Minutes of last year’s AGM, which had been posted for several months on ERSA’s website, were signed by the Chairman.

Treasurers Report

Copies of the accounts were circulated. The accounts had been posted for several months on ERSA’s website (ERSA’s financial year runs from April – March).

Income/Expenditure Twelve Months up to 31^st March 2002.

Financial Review Balance Sheet 31^st March 2002

The Treasurer pointed out that ERSA’s finances are very healthy with some £ 2000.00 in the bank. In line with the proposed new constitution an independent “Overseer” would be required to verify the annual accounts – John Curtis agreed to act.

The Chairman thanked all the committee members as well as the opted on members for their work input during the year. He also promised not to increase the race entry fees for the ERSA Championships and the Summer Leagues races in 2003.

ERSA had again an increase in participation at the various race events during the year.

He pointed out that racers from our Region achieved great results at all national and international events in this country as well as on snow in the Alps. Congratulations to them all!

Communication with the English Ski Council is going well. However, it would be helpful if more ERSA parents were to get involved on the various ESC Panels as well as looking for election onto the ESC Board.

The Chairman thanked all racers and their parents for their involvement and asked for their support in the coming year.

Race Managers Report

Hard copies of the report were handed out. The race manager added that:

·        To guarantee the most time effective use of timing at the various race meetings within ERSA, it was decided to use ERSA’s new timing equipment at all ERSA events with no cost to the organizing Clubs. All Clubs are asked to provide a computer literate person to ‘learn’ how to use the equipment on the day of the race.

·        All Club Race Managers are asked to ensure that ‘their’ racers are at the start in good time to avoid unnecessary delays.

Piet van Kempen also thanked all the people in the background, who produce the results, keep the League Tables up to date as well as those who keep the web site updated. At the same time, he thanked ERSA’s 2 Race Trainers for their input.

Race Trainer Report

Hard copies of the report were handed out. Paul Fraylich thanked all racers and parents for their support and pointed out that the 2003 ERSA Squad selection will be open to all age groups as long as the athlete’s performance falls within the selection criteria.

Paul also asked the Chairman to contact ESC on the following:

‘If at all possible, the organizers of the Inter Regional Team Dual Slalom should prevent teams from the same Region meeting in the first round.’

(Squad Invite 2003)

Coaching Panel Report

JA pointed out that workshops organised by ERSA were not taken up by the membership, even though, those courses were sponsored by ERSA and only cost £ 5.00 for the participant. It was decided, that ERSA would not put on any more courses for a while. However, whenever requested, Course Setters Courses, Race Training Workshops etc. can be organised with very little notice. In the meantime, ESC is offering a wide selection for courses for Ski Instructors.

ERSA Summer Snow Race Training Camp 2002

65 participants from 5 different Clubs took part in this year’s Summer Race Camp. RH thanked all the Club Managers and Trainers for their help and support. The athletes spent the morning on the glacier and in the afternoon, they went swimming or fitness training etc. Some parents skied as well while others enjoyed the many walks in the area.

The 2003 Summer Race Training Camp is booked from 26^th July - 2^nd August 2003 Training will again be on Hintertux Glacier and the accommodation has been reserved again at the same Hotel in Lanersbach. Format of the Camp will be the same as in the past 2 years: The Clubs organising their own transport and providing their own Trainers on a maximum ratio of 6 skiers per trainer (2 Clubs could share a Trainer). ERSA will organise the accommodation, book the training pistes and with the help of the Trainers get the afternoon activities going (swimming, fitness sessions, crazy golf, etc.). More information will be available later in the year.

PS.: We still have a few Summer Camp Sweat Shirts (sizes L + XL) available – Cost £ 12.50.

Election of Officers

New Appointment:

All officers were reselected and JC was elected to the new appointment to oversee the accounts.

New ERSA Constitution

JA with the help of ESC and Derek Barbanell of Suffolk Ski Centre created a new ERSA Constitution in plain English. A draft copy had been on ERSA’s website for a while with the invitation to comments from the membership.

After some discussion and a few amendments the new Constitution was adopted. The final version can be seen on ERSA’s website. ERSA Constitution

AOB

·        ‘Helmet Rule’: At all ERSA race meetings/training sessions, helmets have to be worn by all participants.

·        ‘Ski Length Ruling’: JA asked all worried parents to contact The Racing and Technical Panel (ROTP) of the ESC (Alan West: alan.west@dataflair.co.uk) to state their concerns in connection with the equipment ruling for Juniors. JA will do the same in the name of ERSA. (See Equipment rules)

·        ESC AGM: JA asked all Clubs who will not be present at the AGM of the English Ski Council to let him, as ERSA’s Representative, have all the votes so he can cast the votes for the various Clubs.

The AGM closed and the Team Races continued.

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